Welcome
This is where you show the firm where your work actually gets stuck. You know your work better than any tool does. That is why this starts with you.
The promise
- Your entries stay with you. Everything you type is saved in this browser, on this computer. Nothing goes anywhere until you save your file and send it to the pilot coordinator.
- This measures the work, not the people. It is not used to evaluate anyone.
- The firm decides what, if anything, gets built. AI does tasks. People make the decisions.
- The tool is yours. The Aubrey Group keeps it when the pilot is over.
First, who are you?
This puts your name on your file, so the pilot coordinator can fit it together with everyone else's.
How it works
- Fill in the stage that is due. It saves by itself as you type.
- When the stage is due, press Save my file to send at the bottom of the screen.
- Email that file to the pilot coordinator. Send the file itself, so everyone's entries fit together in one record.
The four stages
The pilot coordinator sets the due dates. Type them in here once you have them.
| Stage | What happens | Who does it | When in the pilot | Due |
|---|---|---|---|---|
| 1 | List your tasks The work you do again and again, and where it gets stuck. | Everyone | Days 1–30 | |
| 2 | Time the real thing Each time you do a top task, log how long it really took. | Whoever does the task. Keep logging through the test window. | Days 1–60 | |
| 3 | Decide what to do about each task Five possible answers. Automating is only one of them. | Pilot coordinator and leadership | Days 31–60 | |
| 4 | See what it does to pricing What the changes mean for each service the firm sells. | Leadership | Days 61–90 |
Closing workshop: week of December 14. The task list, the time log and the pricing picture should be in hand a week before it.
Your tasks
List the work you do again and again. If you do it more than once a month and it has a start and a finish, it belongs here. Your best guess on the numbers is fine. Real timing comes in Stage 2.
Where your time goes
Your tasks, biggest time cost first. Redo time is counted in: a task that has to be redone one time in four costs a quarter more than it looks.
Your tasks
Open any task to see or change its details.
Time log
Now the real numbers. Each time you do one of your top tasks, add one entry and split the minutes into five parts. The split is the point: time spent in a tool is only one part of the task.
Your guess against the real time
What you estimated in Stage 1, next to what you actually logged, with and without an AI tool. Learning time is left out of the averages and counted separately. The difference is the finding.
Decide what to do about each task
One decision for each task, biggest time cost first. There are five possible answers: eliminate it, standardize it, template it, automate it, or leave it as it is. Automating is one of the five, and “leave as-is” is a perfectly good answer.
Tools the firm is considering
Before anyone uses a tool on client material, it needs five things written down: who owns the account, the most sensitive material it may touch, what the vendor keeps, who checks its output, and how far it is allowed to go.
What this does to pricing
For each service the firm sells: the hours an engagement takes today, and the hours you expect once the Stage 3 decisions are in place. Prices stay as they are today, so you can see what the change does to revenue.
What happens to revenue
Work billed by the hour loses revenue when it takes fewer hours. Flat-fee work keeps its revenue and gains margin. The mix is what matters.
Where things stand
What is in this file so far.
Version history
| Version | Date | What changed |
|---|---|---|
| Base 1.0.0 | 2026-09-14 | First release. Four stages, one shared file format, save and combine. |
| Aubrey 1.0.0 | 2026-09-18 | Built for The Aubrey Group on the 90-day pilot clock. Area of work, client label, AI-assisted and learning flags, named reviewer and authority limit, the firm's service tiers, editable due dates, names kept when files are combined, whole-firm view. |
| Aubrey 1.1.0 | 2026-10-04 | Rebuilt for ease of use. Welcome page with the promise and the Dumb on Purpose stamp, guided task entry one question at a time, plain wording throughout, time ranking at the top, only the stages each person fills in, due dates left open for the pilot coordinator. Same fields and same file format as 1.0.0, so earlier files still open and combine. |
The whole firm
Everything the staff sent in, put together. This page only reads; nothing on it can be edited.